Legal / GDPR / Privacy Policy

Last updated: 20/11/2025

1. Introduction

The GBV Watch Salons project (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy.
This Privacy Policy explains how we process, store and protect your personal information when you visit our website https://gbvwatchsalons.eu/ or interact with us.

The website is managed by the European Association of Institutes for Vocational Training (EVBB), project coordinator of GBV Watch Salons.

2. Data Controller

The data controller responsible for processing your personal data is:

European Association of Institutes for Vocational Training (EVBB)
28 boulevard Charlemagne, 1000 Brussels, Belgium
Email: projects@evbb.eu

EVBB acts on behalf of the GBV Watch Salons project consortium.

3. What Personal Data We Collect

We collect personal data only when necessary and only for the purposes described in this policy.

3.1 Data collected automatically when you browse the website

  • IP address
  • Browser type and version
  • Device information
  • Date and time of visits
  • Pages viewed
  • Basic analytics data

These technical data are collected through cookies, as described in Section 8.

3.2 Data you provide voluntarily

Through forms (e.g., contact form), you may provide:

  • Name
  • Email address
  • Organisation (optional)
  • Message content
  • Any document you voluntarily attach

This data is collected only when you submit it voluntarily.

4. Purpose of Data Processing

We process your data exclusively for:

  1. Responding to your inquiry submitted through the contact form
  2. Providing project-related information and updates if you request it
  3. Ensuring proper functioning of the website (cookies & analytics)
  4. Improving the website (usability, security, performance)
  5. Grant management obligations (e.g., keeping records of communication with stakeholders for the Erasmus+ project)

We do not use your data for automated decision-making or profiling.

5. Legal Basis for Processing

Under the GDPR, we process your data based on:

5.1 Consent (Article 6(1)(a))

When you submit the contact form or accept non-essential cookies.

5.2 Legitimate interest (Article 6(1)(f))

For security, analytics, and improving the website.

5.3 Legal obligation (Article 6(1)(c))

To comply with Erasmus+ rules requiring us to keep communication records.

6. How Long We Keep Your Data

  • Contact form data: retained for up to 12 months, unless further communication is needed.
  • Cookies: stored according to cookie type (see Section 8).
  • Analytics data: retained for a maximum of 14 months.

Data may be stored longer only if required by EU grant management rules or legal obligations.

7. Sharing Your Data

We do not sell, share or rent your personal data.

Your data may be shared only with:

  • Project partners within the consortium (only when needed and always securely)
  • Our IT service provider, for website maintenance
  • EU institutions (only if required for audit or verification under Erasmus+ rules)

All partners follow strict GDPR obligations.

Your data will not be transferred outside the EU/EEA unless appropriate GDPR safeguards are in place.

8. Cookies & Tracking Technologies

We use cookies to ensure the proper functioning of the website.

8.1 Essential Cookies (strictly necessary)

Used for:

  • Website security
  • Navigation
  • Session management

These do not require consent.

8.2 Analytics Cookies (requiring consent)

Used to analyse website traffic (e.g., Google Analytics).

Collected data is anonymised whenever possible.

You can accept or decline these cookies through our cookie banner.

8.3 How to manage cookies

You can change your cookie preferences at any time via your browser settings.

9. Your Rights Under GDPR

You have the right to:

  • Access your personal data
  • Rectify inaccurate or incomplete data
  • Request deletion (“right to be forgotten”)
  • Restrict processing
  • Object to certain data uses
  • Withdraw consent at any time (for consent-based processing)
  • Lodge a complaint with a supervisory authority (see Section 12)

To exercise your rights, contact us at:
📧projects@evbb.eu

Requests are processed within 30 days.

10. Third-Party Links

Our website may contain links to external websites.
We are not responsible for the privacy practices of these third parties.
We recommend reading their privacy policies.

11. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

  • SSL encryption
  • Secure servers
  • Access controls
  • Data minimisation
  • Regular security audits

While no system can be 100% secure, we follow best practices to safeguard your information.

12. Changes to This Policy

We may update this Privacy Policy from time to time to comply with legal obligations or improve transparency.
The latest version will always be available on this page.

13. Contact

For any questions regarding this Privacy Policy or your data, contact:

European Association of Institutes for Vocational Training (EVBB)
28 Boulevard charlemagne, 1000 Brussels, Belgium
Email: projects@evbb.eu